Stablewood Property Owners Association

The Annual Meeting was held 7 Dec 2023 at 6:30 PM at the Oaks Clubhouse and virtually via Zoom.  The meeting proceeded with representation from Magnolia Property Management and 17 property owners.  The meeting was called to order at 6:35PM, proxies were certified, a quorum established, proof of meeting notice was satisfied, and the agenda was accepted without change.  A motion to waive reading and approve last year’s minutes was made, seconded and approved.

The SPOA Financials were reviewed.  The 2024 budget, approved at the 4^th Quarter Board Meeting held in October, was presented.  The annual dues required to execute the budget will remain $400 per year.

The item of most concern was the number of delinquent dues accounts and the reluctance of some residents to follow the rules.  The delinquent accounts have been turned over for legal action.  Magnolia and the Board will continue our efforts to enforce all the covenants fairly and consistently.

One item of old business was discussed.  The erosion between 23504 and 23524 Stablewood Circle was discussed at last year’s meeting.  The erosion is on the lot line and is exacerbated by a drain culvert under the road which drains into a natural depression between the lots.  All of the erosion is on private property with no county easements in place.  This is not a SPOA issue nor a Harrison County issue.  It is a product of the topography of the neighborhood and the original developers desires to keep natural drainage paths without installing concrete infrastructure.  Unfortunately, this is a common issue for many homeowners  in the neighborhood and a property owner issue to manage either at the time of construction or later as issues present.

The last item was board elections.  The slate included 4 of our 5 current board members.  Rod Jenkins has decided not to serve next year, but the others agreed to serve another year.   We opened the floor for nominations to serve and in the absence of nominations, a motion was entered and seconded for the current Board to continue next year.   A discussion followed on the need for new members to be involved and the need for some continuity.

The officer positions will be determined at our first board meeting in January 2024 with the anticipation that the President will remain Mark Jenner and the Vice President, Treasurer, Secretary positions will be filled by Terry Johnson, Bobby Lambert and Davin Rieke.

The meeting adjourned at 7:05PM

Read Full Post »

The 4th Quarter Board Meeting was held 24 Oct 2023, at 6:30PM at 23540 Stablewood Circle. 

The meeting was called to order at 6:30PM, with Mark Jenner, Davin Rieke, Terry Johnson, Rod Jenkins, Bobby Lambert and Sarah Diodene representing Magnolia Mgt. 

The SPOA Financials were reviewed and 3rd Quarter 2023 meeting minutes approved.  The financial status was reviewed and 4 properties have made no attempt to pay dues and have not responded to attempted contacts.  Magnolia Management has contacted an attorney and pursuing legal measures.

The SPOA’s insurance carrier is no longer writing General Liability and D&O policies.  Magnolia Management is soliciting bids and anticipates coverage and cost to remain comparable.

The board discussed current building projects, drive-thru reports and violations in the neighborhood. 

Magnolia presented a proposed budget for CY/FY 2024 that was discussed, reviewed and unanimously adopted by the Board.  The annual dues assessment to meet this budget was reviewed and discussed.  The Board approved the dues assessment and it will remain $400.00 per year.

The Annual SPOA meeting is scheduled for Dec 7 at 6:30PM at the Oaks Clubhouse.  Magnolia Management will also host this meeting virtually  A meeting notice with last year’s meeting minutes, the annual Board Repot, the Association budget and proxy forms will be included and mailed in mid-November 2023.  Please review these documents and come prepared for the meeting or have an informed proxy represent your views.  At least 1 member will vacate the Board this year and we are past time to add new members.  The current board has been serving at least 3 years and some for 10 years.

The meeting adjourned at 7:14PM 

Read Full Post »

The 3rd Quarter Board Meeting was held 20 July 2023, at 7 PM at 23540 Stablewood Circle. 

The meeting was called to order at 7:05PM, with Mark Jenner, Davin Rieke, Terry Johnson and Sarah Diodene representing Magnolia Mgt. 

The SPOA Financials were reviewed and 2^ND Quarter 2023 meeting minutes approved.  The financial status is on track and dues collection is going well.

The board discussed current building projects, drive-thru reports and violations of long-term signs and utility trailers being maintained in the neighborhood. 

The use of the BAND App and the virtual neighborhood watch continues to work extremely well.  A number of incidences and lost pets were resolved quickly during the last quarter.

The next scheduled meeting in Oct will focus on preparation for the Annual Meeting in Dec.  Any restructuring of the Board, the budget or board activities will be determined at this meeting.  It is also a great time to consider joining the board for the FY/CY 2024 term.

The next quarterly meeting is scheduled for 24 Oct 2023. 

The meeting adjourned at 7:35PM 

Read Full Post »

The 2nd  Quarter Board Meeting was held 6 April 2023, at 7 PM at 23540 Stablewood Circle.  The meeting was called to order at 7PM, with Mark Jenner, Davin Rieke, Bobby Lambert, Terry Johnson, Rod Jenkins and Gabe Acosta representing Magnolia Mgt. 

The SPOA Financials were reviewed and 1^st  Quarter 2023 meeting minutes approved.  The dues collection is going well and delinquent dues settlements are progressing without the need for legal action.

The board reviewed current building projects, drive-thru reports and association contracts.  There are recurring violations with long-term signs and utility trailers being maintained in the neighborhood.  The Board approved an agreement with Picture Perfect Pressure Washing to service the entrance three times per year.  Nominally they will power wash in April, August and December.

The Board is continuing oversight of SPOA projects and progress on Lot 25 at the entrance, Lot 21 on Stablewood Circle and plans for the restoration of 23080 Stablewood Circle.

Expect a spring newsletter from Magnolia with reminders about timely grass cutting, the policy for trailers, boats and RVs, the approaching end of the school year brining increased activity of children in the neighborhood and the need to follow the posted speed limit of 25 MPH.  Hurricane season is also approaching so this is the time to review plans, check supplies and service generators.

The next quarterly meetings are scheduled for 20 July, and 24 Oct. 

The meeting adjourned at 7:45PM

Read Full Post »

The 1st Quarter Board Meeting was held 24 January 2023, at 7 PM at 23540 Stablewood Circle. 

The meeting was called to order at 7PM, with Mark Jenner, Davin Rieke, Bobby Lambert, Terry Johnson, Rod Jenkins and Gabe Acosta representing Magnolia Mgt. 

The SPOA Financials were reviewed and 4th Quarter 2022 meeting minutes approved.

The board reviewed current building projects, drive-thru reports and association contracts.  We are soliciting a new power-washing and irrigation maintenance contract as our previous vendors have been less than responsive. The landscaping and Security Solutions contract will remain in place.

Magnolia has begun receiving 2023 dues and we are pursuing legal action against the handful of delinquent 2022 dues.

The Board is continuing oversight of neighborhood construction projects, progress on Lot 25 at the entrance and plans for the restoration of 23080 Stablewood Circle.

Board assignments for 2023 remain the same and quarterly meetings are scheduled for, 6 April, 20 July, and 24 Oct. 

The meeting adjourned at 8:03PM

Read Full Post »

The annual meeting was held, 14 Dec 22, at the Oaks Clubhouse and virtually on Zoom with 24 residents represented in person or through proxies.  The meeting was called to order at 1904 and following a roll call, a determination of a quorum, a motion was entered, seconded and passed to accept the agenda as presented.

Proof of the annual meeting notice was presented and a motion was made by Becky Jenner, seconded by Lenny Sawyer to waive reading of last year’s minutes and accept them as presented, as they were provided with the meeting notice. There was no discussion and the motion passed approving the minutes.

An overview of Board actions for 2022 was provided, SPOA financials reviewed and the Board report was discussed.  The Board approved CY 2023 Budget was presented and the dues structure will remain at $400 per year.

There was no “unfinished” or “new” business to discuss and we moved into general comments and concerns.  These included dogs allowed to run off-leash and outside of fenced yards, drainage and erosion between 23504 Stablewood Circle and 23478 Stablewood Circle.  The general conditions of the roads were discussed and Harrison County’s lack of response. Other concerns discussed were owners who are delinquent in dues and what were the next steps in collecting those dues. We also discussed the possibility of land zoned R-1 and A-1 between I-10 and Stablewood being developed in the future.

The floor was then opened for nominations and election of the 2023 Board.  After a few moments of silence, Lenny Sawyer made a motion that the current Board should be re-elected, it was seconded by Mary Edith Dressel and after a brief discussion the motion was passed.

A motion was to adjourn was made, seconded and passed at 1940.

Read Full Post »

The 4th Quarter Board Meeting was held 3 Nov 2022 with Mark Jenner, Davin Rieke, Bobby Lambert, Terry Johnson, Rod Jenkins and Gabe Agosta of Magnolia Management. 

The SPOA Financials were reviewed and 3nd Quarter 2022 meeting minutes approved.

A review of the financials showed 6 delinquent annual dues accounts.  Magnolia management will follow-up with phone calls to resolve this issue before legal action is pursued.  The board approved the 2023 FY/CY budget.  That budget will no longer reflect an annual social.  The Board will still support social functions if approved but we’ll no longer budget for the event.  That budget line will now reflect our internet access and live security cameras at the front endurance.  Based on the current financial reserves the current dues structure of $400.00 per year was approved for FY/CY 2023.

The Board discussed the “Plan set for review, not construction” for the property at 23080 Stablewood Circle.  Based on the review the board tabled further action until the 1^st Quarter meeting in Jan 2023.

The motion to seek a covenant change to allow certain metal roofing did not receive a second so the motion died and this issue is closed.

The Annual Property Owners meeting will be held at the Oaks Clubhouse at 7PM on 14 Dec 2022. Magnolia Management will also host this meeting virtually, like last year, so we can facilitate maximum participation.  Please make plans to attend this meeting virtually or in person to participate in your association. Also, please consider joining the board for next year as the current board has more than 20 years collective service to Stablewood.

Read Full Post »

The 3rd Quarter Board Meeting was held 19 July 2022, at 7 PM at 23540 Stablewood Circle.  The meeting was called to order at 7:05PM, with Mark Jenner, Davin Rieke, Bobby Lambert, Terry Johnson, Rod Jenkins and Gabe Agosta of Magnolia Management. 

The SPOA Financials were reviewed and 2nd Quarter 2022 meeting minutes approved.

The board reviewed current building projects, drive-thru reports, the spring letter and Neighborhood watch issues.

The majority of the discussions centered on unapproved work being accomplished on Lot 25, at the entrance and Lot 23&24 Stablewood Circle.  These projects have no approval and the Board is initiating corrective actions with County/State officials and will begin pursuing legal remedies in the near future.

The proposal to pursue a change to the SPOA covenants to allow certain types of metal roofing materials was discussed again and will be voted on at the 4^th Quarter meeting.  If approved it will be presented at the Annual meeting.

The next Board meeting is scheduled for 27 Oct. 

The meeting adjourned at 8:34PM

Read Full Post »

The 2nd Quarter Board Meeting was held 27 April 2022, at 7 PM at 23540 Stablewood Circle.  The meeting was called to order at 7:01PM, with Mark Jenner, Davin Rieke, Bobby Lambert, Terry Johnson and representatives of Magnolia Management (Daniel Camp and Gabe Agosta). 

The SPOA Financials were reviewed and 1st Quarter 2022 meeting minutes approved.

The board reviewed current building projects, drive-thru reports and association contracts.

The Virtual Neighborhood Watch initiative seems to be progressing well.  The utilization of the Band App has been well received with 42 participating, including a member of Harrison County Sheriff’s Office.  The entrance cameras are now live and 14 members have access to view the cameras live or review historical footage at any time.  The SPOA will purchase reflective vest with Neighborhood Watch logos for interested members to wear while walking, running or biking the neighborhood. 

There are at least ten construction projects on-going in the neighborhood that the Board/ARC is monitoring.  A few of these projects have no approval and the Board is initiating corrective actions with County/State officials and will begin pursuing legal remedies in the near future.

The landscaping of the Stablewood Dr & Circle is complete with the entrance landscaping in-progress.

A proposal was discussed to pursue a change to the neighborhood covenants to allow certain types of metal roofing materials.  The proposed change received mixed support and was tabled until the next board meeting for additional discussion and a decision.

Board meetings are scheduled for, 19 July and 27 Oct. 

The meeting adjourned at 8:03PM

Read Full Post »

The 1^st Quarter Board Meeting was held 3 Feb 2022 at 7 PM at 7451 Woodland Dr.  The meeting was called to order at 7:01PM, with Mark Jenner, Rod Jenkins, Davin Rieke, Daniel Camp (Magnolia Mgt) present and Terry Johnson via phone.  Bobby Lambert was out of town. 

The SPOA Financials were reviewed and 4^th Quarter 2021 meeting minutes approved.

The board reviewed current building projects, drive-thru reports and association contracts.

Stablewood Circle landscaping was addressed and will occur in Feb/Mar timeframe.  Road re-surfacing is a Harrison County issue and no additional information is available at this time.

The area of most concern was neighborhood security and possible ways to enhance our security and safety.  An industry/military proven Risk Assessment Matrix was utilized to baseline Stablewood’s Security Risk.  National crime statistics and a comprehensive data set from Harrison County Sheriff’s Office were utilized.  That dataset included all crimes within a 3-mile radius of Stablewood from 1 Jan – 15 Dec 2021.  Our assessment rating was “Moderate”  in a rating scale of Low, Moderate, High, and  Extremely High.  Different courses of action were applied to the matrix to evaluate mitigation strategies.  Those strategies ranged from hiring full-time security, part-time security, making entrance cameras live and establishing Neighborhood Watch.  After application of each mitigating strategy our overall Risk Assessment remained Moderate.

Based on this assessment and a cost/benefit analysis, the Board decided to implement the following:  the virtual Neighborhood Watch(NW) utilizing the Band app, posting of NW signs, and making the entrance cameras live.  An added benefit to the cameras being live will be WIFI availability at the entrance.  We plan to provide HCSO the password to allow deputies to utilize the network which should increase law enforcement visibility.  Additionally, we are researching increasing neighborhood lighting.

If you wish more information and details of the Risk Assessment and the Cost/Benefit analysis of mitigation strategies please contact Mark Jenner.

The board assignments for 2022 are:  President Mark Jenner, Vice-President Rod Jenkins, Treasurer Terry Johnson, Secretary Davin Rieke and Bobby Lambert. 

Board meetings are scheduled for 27 April, 19 July and 27 Oct. 

The meeting adjourned at 8:00PM

Read Full Post »