Stablewood Property Owners Association

The 2nd Quarter Board Meeting was held 9 April 2024, at 6:30PM at 23540 Stablewood Circle. 

The meeting was called to order at 6:32PM, with Mark Jenner, Davin Rieke, Terry Johnson, Bobby Lambert and Sarah Diodene representing Magnolia Management. 

After the agenda was approved the 1^st Quarter meeting minutes were reviewed and approved.  The SPOA financials were reviewed along with the 2024 dues collection status.  A discussion followed because of the disappointing response with 12 property owner’s delinquent (18%) into 2024.  The 4 delinquent accounts from last year were reviewed with 2 making no attempt to satisfy the requirements.  We are awaiting an update from the association attorneys (Balch & Bingham) as to the timing of the next step.  The SPOA is now spending an inordinate amount of time and money trying to collect dues as our maintenance and landscaping costs continue to rise.  The legal fees to recover one property owner’s dues exceeds the amount recovered.  That is a formula for disaster.

The board discussed current building projects, drive-thru reports and violations in the neighborhood.  Currently there are 2 homes under construction and two additional sets of plans in the final approval process with construction planned this year.

The 3^rd  Quarter board meeting is for 16 July.

The meeting adjourned at 7:10PM 

The 1st Quarter Board Meeting was held 9 Jan 2024, at 6:30PM at 23540 Stablewood Circle. 

The meeting was called to order at 6:43PM, with Mark Jenner, Davin Rieke, Terry Johnson, Bobby Lambert and Sarah Diodene representing Magnolia Mgt. 

The SPOA Financials and the 2023 Annual meeting minutes were reviewed.  The 2024 dues collection has begun and the response is solid.  The 4 delinquent accounts were discussed and we are awaiting an update from the association attorneys (Balch & Bingham) who sent registered demand letters last quarter.

The board discussed current building projects, drive-thru reports and violations in the neighborhood. In addition, the SPOA maintenance agreements were reviewed with the expectations they’ll continue in the future.  Those agreements include: 

1. Ashton Bond – landscaping and grass cutting
2. Security Solutions – Entrance camera and network maintenance
3. Bill Matkin – Irrigation and Sprinkler System
4. Picture Perfect Pro Wash – Power washing of entrance

The 2024 board meetings were scheduled for 9 April, 16 July and 15 Oct.  All meetings are planned to be hosted by Terry Johnson and schedule to begin at 6:30PM

The Board assignments are:

• Mark Jenner – President
• Terry Johnson – Vice President
• Davin Rieke – Secretary
• Bobby Lambert – Treasurer

The meeting adjourned at 7:18PM 

The Annual Meeting was held 7 Dec 2023 at 6:30 PM at the Oaks Clubhouse and virtually via Zoom.  The meeting proceeded with representation from Magnolia Property Management and 17 property owners.  The meeting was called to order at 6:35PM, proxies were certified, a quorum established, proof of meeting notice was satisfied, and the agenda was accepted without change.  A motion to waive reading and approve last year’s minutes was made, seconded and approved.

The SPOA Financials were reviewed.  The 2024 budget, approved at the 4^th Quarter Board Meeting held in October, was presented.  The annual dues required to execute the budget will remain $400 per year.

The item of most concern was the number of delinquent dues accounts and the reluctance of some residents to follow the rules.  The delinquent accounts have been turned over for legal action.  Magnolia and the Board will continue our efforts to enforce all the covenants fairly and consistently.

One item of old business was discussed.  The erosion between 23504 and 23524 Stablewood Circle was discussed at last year’s meeting.  The erosion is on the lot line and is exacerbated by a drain culvert under the road which drains into a natural depression between the lots.  All of the erosion is on private property with no county easements in place.  This is not a SPOA issue nor a Harrison County issue.  It is a product of the topography of the neighborhood and the original developers desires to keep natural drainage paths without installing concrete infrastructure.  Unfortunately, this is a common issue for many homeowners  in the neighborhood and a property owner issue to manage either at the time of construction or later as issues present.

The last item was board elections.  The slate included 4 of our 5 current board members.  Rod Jenkins has decided not to serve next year, but the others agreed to serve another year.   We opened the floor for nominations to serve and in the absence of nominations, a motion was entered and seconded for the current Board to continue next year.   A discussion followed on the need for new members to be involved and the need for some continuity.

The officer positions will be determined at our first board meeting in January 2024 with the anticipation that the President will remain Mark Jenner and the Vice President, Treasurer, Secretary positions will be filled by Terry Johnson, Bobby Lambert and Davin Rieke.

The meeting adjourned at 7:05PM

The 4th Quarter Board Meeting was held 24 Oct 2023, at 6:30PM at 23540 Stablewood Circle. 

The meeting was called to order at 6:30PM, with Mark Jenner, Davin Rieke, Terry Johnson, Rod Jenkins, Bobby Lambert and Sarah Diodene representing Magnolia Mgt. 

The SPOA Financials were reviewed and 3rd Quarter 2023 meeting minutes approved.  The financial status was reviewed and 4 properties have made no attempt to pay dues and have not responded to attempted contacts.  Magnolia Management has contacted an attorney and pursuing legal measures.

The SPOA’s insurance carrier is no longer writing General Liability and D&O policies.  Magnolia Management is soliciting bids and anticipates coverage and cost to remain comparable.

The board discussed current building projects, drive-thru reports and violations in the neighborhood. 

Magnolia presented a proposed budget for CY/FY 2024 that was discussed, reviewed and unanimously adopted by the Board.  The annual dues assessment to meet this budget was reviewed and discussed.  The Board approved the dues assessment and it will remain $400.00 per year.

The Annual SPOA meeting is scheduled for Dec 7 at 6:30PM at the Oaks Clubhouse.  Magnolia Management will also host this meeting virtually  A meeting notice with last year’s meeting minutes, the annual Board Repot, the Association budget and proxy forms will be included and mailed in mid-November 2023.  Please review these documents and come prepared for the meeting or have an informed proxy represent your views.  At least 1 member will vacate the Board this year and we are past time to add new members.  The current board has been serving at least 3 years and some for 10 years.

The meeting adjourned at 7:14PM 

The 3rd Quarter Board Meeting was held 20 July 2023, at 7 PM at 23540 Stablewood Circle. 

The meeting was called to order at 7:05PM, with Mark Jenner, Davin Rieke, Terry Johnson and Sarah Diodene representing Magnolia Mgt. 

The SPOA Financials were reviewed and 2^ND Quarter 2023 meeting minutes approved.  The financial status is on track and dues collection is going well.

The board discussed current building projects, drive-thru reports and violations of long-term signs and utility trailers being maintained in the neighborhood. 

The use of the BAND App and the virtual neighborhood watch continues to work extremely well.  A number of incidences and lost pets were resolved quickly during the last quarter.

The next scheduled meeting in Oct will focus on preparation for the Annual Meeting in Dec.  Any restructuring of the Board, the budget or board activities will be determined at this meeting.  It is also a great time to consider joining the board for the FY/CY 2024 term.

The next quarterly meeting is scheduled for 24 Oct 2023. 

The meeting adjourned at 7:35PM 

The 2nd  Quarter Board Meeting was held 6 April 2023, at 7 PM at 23540 Stablewood Circle.  The meeting was called to order at 7PM, with Mark Jenner, Davin Rieke, Bobby Lambert, Terry Johnson, Rod Jenkins and Gabe Acosta representing Magnolia Mgt. 

The SPOA Financials were reviewed and 1^st  Quarter 2023 meeting minutes approved.  The dues collection is going well and delinquent dues settlements are progressing without the need for legal action.

The board reviewed current building projects, drive-thru reports and association contracts.  There are recurring violations with long-term signs and utility trailers being maintained in the neighborhood.  The Board approved an agreement with Picture Perfect Pressure Washing to service the entrance three times per year.  Nominally they will power wash in April, August and December.

The Board is continuing oversight of SPOA projects and progress on Lot 25 at the entrance, Lot 21 on Stablewood Circle and plans for the restoration of 23080 Stablewood Circle.

Expect a spring newsletter from Magnolia with reminders about timely grass cutting, the policy for trailers, boats and RVs, the approaching end of the school year brining increased activity of children in the neighborhood and the need to follow the posted speed limit of 25 MPH.  Hurricane season is also approaching so this is the time to review plans, check supplies and service generators.

The next quarterly meetings are scheduled for 20 July, and 24 Oct. 

The meeting adjourned at 7:45PM

The 1st Quarter Board Meeting was held 24 January 2023, at 7 PM at 23540 Stablewood Circle. 

The meeting was called to order at 7PM, with Mark Jenner, Davin Rieke, Bobby Lambert, Terry Johnson, Rod Jenkins and Gabe Acosta representing Magnolia Mgt. 

The SPOA Financials were reviewed and 4th Quarter 2022 meeting minutes approved.

The board reviewed current building projects, drive-thru reports and association contracts.  We are soliciting a new power-washing and irrigation maintenance contract as our previous vendors have been less than responsive. The landscaping and Security Solutions contract will remain in place.

Magnolia has begun receiving 2023 dues and we are pursuing legal action against the handful of delinquent 2022 dues.

The Board is continuing oversight of neighborhood construction projects, progress on Lot 25 at the entrance and plans for the restoration of 23080 Stablewood Circle.

Board assignments for 2023 remain the same and quarterly meetings are scheduled for, 6 April, 20 July, and 24 Oct. 

The meeting adjourned at 8:03PM

The annual meeting was held, 14 Dec 22, at the Oaks Clubhouse and virtually on Zoom with 24 residents represented in person or through proxies.  The meeting was called to order at 1904 and following a roll call, a determination of a quorum, a motion was entered, seconded and passed to accept the agenda as presented.

Proof of the annual meeting notice was presented and a motion was made by Becky Jenner, seconded by Lenny Sawyer to waive reading of last year’s minutes and accept them as presented, as they were provided with the meeting notice. There was no discussion and the motion passed approving the minutes.

An overview of Board actions for 2022 was provided, SPOA financials reviewed and the Board report was discussed.  The Board approved CY 2023 Budget was presented and the dues structure will remain at $400 per year.

There was no “unfinished” or “new” business to discuss and we moved into general comments and concerns.  These included dogs allowed to run off-leash and outside of fenced yards, drainage and erosion between 23504 Stablewood Circle and 23478 Stablewood Circle.  The general conditions of the roads were discussed and Harrison County’s lack of response. Other concerns discussed were owners who are delinquent in dues and what were the next steps in collecting those dues. We also discussed the possibility of land zoned R-1 and A-1 between I-10 and Stablewood being developed in the future.

The floor was then opened for nominations and election of the 2023 Board.  After a few moments of silence, Lenny Sawyer made a motion that the current Board should be re-elected, it was seconded by Mary Edith Dressel and after a brief discussion the motion was passed.

A motion was to adjourn was made, seconded and passed at 1940.

The 4th Quarter Board Meeting was held 3 Nov 2022 with Mark Jenner, Davin Rieke, Bobby Lambert, Terry Johnson, Rod Jenkins and Gabe Agosta of Magnolia Management. 

The SPOA Financials were reviewed and 3nd Quarter 2022 meeting minutes approved.

A review of the financials showed 6 delinquent annual dues accounts.  Magnolia management will follow-up with phone calls to resolve this issue before legal action is pursued.  The board approved the 2023 FY/CY budget.  That budget will no longer reflect an annual social.  The Board will still support social functions if approved but we’ll no longer budget for the event.  That budget line will now reflect our internet access and live security cameras at the front endurance.  Based on the current financial reserves the current dues structure of $400.00 per year was approved for FY/CY 2023.

The Board discussed the “Plan set for review, not construction” for the property at 23080 Stablewood Circle.  Based on the review the board tabled further action until the 1^st Quarter meeting in Jan 2023.

The motion to seek a covenant change to allow certain metal roofing did not receive a second so the motion died and this issue is closed.

The Annual Property Owners meeting will be held at the Oaks Clubhouse at 7PM on 14 Dec 2022. Magnolia Management will also host this meeting virtually, like last year, so we can facilitate maximum participation.  Please make plans to attend this meeting virtually or in person to participate in your association. Also, please consider joining the board for next year as the current board has more than 20 years collective service to Stablewood.

The 3rd Quarter Board Meeting was held 19 July 2022, at 7 PM at 23540 Stablewood Circle.  The meeting was called to order at 7:05PM, with Mark Jenner, Davin Rieke, Bobby Lambert, Terry Johnson, Rod Jenkins and Gabe Agosta of Magnolia Management. 

The SPOA Financials were reviewed and 2nd Quarter 2022 meeting minutes approved.

The board reviewed current building projects, drive-thru reports, the spring letter and Neighborhood watch issues.

The majority of the discussions centered on unapproved work being accomplished on Lot 25, at the entrance and Lot 23&24 Stablewood Circle.  These projects have no approval and the Board is initiating corrective actions with County/State officials and will begin pursuing legal remedies in the near future.

The proposal to pursue a change to the SPOA covenants to allow certain types of metal roofing materials was discussed again and will be voted on at the 4^th Quarter meeting.  If approved it will be presented at the Annual meeting.

The next Board meeting is scheduled for 27 Oct. 

The meeting adjourned at 8:34PM