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Archive for the ‘General’ Category

SPOA 2019 Annual Meeting

The 2019 Annual SPOA meeting was held at the Oaks Clubhouse on 10 Dec 19.  The meeting began shortly after 1900 and ended by 2100.  The meeting had the minimum of 25% of the property owners represented and after certifying proxies and proof of notice demonstrated by Magnolia Management Services the meeting was continued.

The meeting reviewed the 2019 financials, the 4 committee reports (ARC, Beatification, Curb Appeal and Social) and reviewed the business conducted over the previous year.  Discussions included the installation of security cameras, the failed attempt to gain Neighborhood Watch status, the failed attempt to host a neighborhood social, the landscaping of the Woodland Dr cul-de-sac and the beds at Stablewood Dr/Circle and the possibility of making Stablewood a gated community.

For 2020 the Board approved continuing our relationship with Magnolia, dues remaining the same, the budget remaining static and the following items will be researched during the next year:

The possibility of installing curbing throughout the neighborhood

The possibility of imposing fines on repeat infractions that are not constant but routine

The possibility of installing curbing around the Woodland Dr cul-de-sac

Research the implications of the sale of Lot 1/PH 2 Sec 36-7-13 on the entrance fencing and lighting

The 2020 Board was elected with 3 of the 4 remaining on the board for 2020 and 1 deciding to retire.  We continue to have low homeowner participation during our meetings and would like suggestions on how to increase participation to ensure the SPOA remains active and maintain the neighborhood.  There was a plea for volunteers to join the Board or the committees to increase resident’s participation in the SPOA.

Please refer to the official meeting minutes, maintained by Magnolia Management Services for any question you may have.

The 2019 Board wishes you and your families a Merry Christmas and Happy New Year!

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The 3rd Quarter Board meeting was held on 21 Aug with all members in attendance.  We completed a standard agenda, reviewed financials and covenant reports.

The board had two issues that concern all Stablewood residents.  The first requested the board to consider making Stablewood gated or secured similar to The Oaks.  The second issue concerned the new construction on Woodland Drive and the use of metal roofing.

The issues surrounding the making the neighborhood private/semi-private were the costs and the logistics of presenting a proposal that is feasible in design and financially sustainable.  The Oaks is deemed a semi-private community.  The primary reasons for this declaration are the public golf course and the unlimited access offered during daylight hours.  The guard is on duty from dusk to early morning, and access is limited to The Oaks residents and vehicles with an Oaks sticker.  The Oaks community is responsible for the maintenance of all private roads, and they grant access and emergency service easements to police, sheriff, fire and similar agencies.

For Stablewood to be declared private or semi-private; Harrison County would require the SPOA to assume responsibility for the maintenance of the all roads, drainage and utility easements.  Stablewood has approximately 3 miles of two-lane road that is 22 feet wide (330,000 sq/ft).  The average cost of asphalt is $4.00 sq/ft which would make a minimum material cost of $1.3 million dollars a recurring expense every 15-20 years.  By comparison, the City of Gulfport awarded a $5.4 million contract to repair and resurface Courthouse Rd, 1.1 miles of 4-lane road (360,000 sq/ft).

To add uniformed security after dark, the labor cost alone would be approximately $65,000 a year based on current contracts the City of Biloxi has with Swetman Security.  That is twice our current annual budget.  Even if we pursued these options, Oakenshield Ln would not be altered.  It would offer easy entry to our neighborhood with or without a manned security gate.  The Board concluded that this action was neither a fiscally nor a logistically sustainable proposal and closed the issue.

The second issue discussed was a complaint received based on the use of metal roofing on the new construction on Woodland Dr.  The issue is grounded in the SPOA ARC guidelines that states; “Sheet metal roofs are not allowed.”  The ARC reviewed the design plans and approved the metal roof on “porches, breezeways and accents”.  The approval was based on at least seven homes in the neighborhood that were approved for metal roofing material on porches, breezeways and accents in the past.  This current approval was in keeping with the guidelines and previously accepted construction approvals.  Issue closed, no Board action required.

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The quarterly SPOA meeting was held on 1 May 19.  The SPOA overall budget was reviewed along with income and expenditures reviewed and approved.  The status of the Social committee was reviewed and a chairperson was being sought.  The annual picnic will be perused and probably scheduled for July/Aug.  The removal of the fake security cameras was accomplished and video from the active cameras reviewed.

Construction projects and violation letters were discussed and reviewed.

The condition of the triangular beds at he head of the circle was discussed and it was agreed to seek proposals to re-landscape the beds and the the cul de sac on Woodland Drive.

 

 

 

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Neighborhood Watch

During the 2018 SPOA Annual meeting the topic of establishing a Neighborhood Watch was re-visited.  A program was started 8-10 years ago but was not sustainable.  The Board revisited this issue in 2016 with several meetings with the HCSO.  The solicitations for “active” volunteers to fill roles of Coordinator, Block Captains and citizen participants were lacking.  As a result of the most recent Annual meeting we are again investigating the interest for establishing a Neighborhood Watch Program.

The following information is a copy/paste from the HCSO Neighborhood Watch Handbook.

Neighborhood Watch programs provide residents with the feeling of ownership for their community by promoting the belief it is everyone’s responsibility to see that their community is a safer place to live.

Neighborhood Watch encourages residents to be alert for suspicious activity in the area and interact with each other by exchanging information about work schedules, vacations plans, types of vehicles belonging to residents, etc. Regular monthly, bi-monthly, or quarterly meetings offer residents updated information on current crime trends and allow residents the opportunity to plan watch programs for their area.

Do Neighborhood Watch programs really work? A recent study by the U.S. Department of Justice COPS Office found “across all eligible studies combined, Neighborhood Watch was associated with a reduction in crime.”

Some advantages of Neighborhood Watches include:

  • Reduces crime and prevents crime.
  • Provides direct contact with the Sheriff Department.
  • Increases awareness about activity in Harrison County.
  • Helps neighbors get to know each other.
  • Assists the Sheriff Department with crime prevention efforts.

Neighborhood Watch Dos and Don’ts

DO:

  • Report suspicious activity immediately to the police, not the Neighborhood Watch coordinator or Block Captain.
  • Report all crimes to the police.
  • Learn what’s normal in your neighborhood.
  • Take a pro-active stance against crime.
  • Encourage others to participate in Neighborhood Watch and invite new residents to join the Neighborhood Watch.
  • Attend Neighborhood Watch meetings.
  • Obtain full descriptions and license numbers of suspicious people and their vehicles and report immediately to the police.
  • Participate in operations identification.

DON’T:

  • Don’t take the law into your own hands.
  • Don’t approach suspicious people. You should never attempt to apprehend a suspect.
  • Don’t stop criminals committing crimes.
  • Don’t pull over cars on patrol or any time.
  • Don’t take unnecessary risks to obtain information on suspicious people or crimes.
  • Don’t hesitate to call the police.

The model program for Neighborhood Watch would include Quarterly meetings with HCSO.  It would include a tiered structure of a Coordinator, several Block Captains and then a few citizens per Block Captain to perform the Neighborhood Watch.  To make this a sustainable effort it will take more than 3 or 4 people and a couple of signs.

If you are interested in being an active member of the Stablewood Neighborhood Watch, please contact any current Board Member and volunteer.

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2018 SPOA Annual Meeting

The annual meeting was held 11 Dec 2018 at the Oaks Club House.  The meeting was poorly attended with 12 properties physically represented and additional proxies to constitute a quorum.  The 2018 financials were reviewed and accepted, the 2019 budget was discussed and 2019 Board elections were held.  The 2019 Board will consist of four returning members Rod Jenkins, Mark Jenner, Terry Johnson and Glen Needham.

The most lively discussions focused on people speeding in the neighborhood and signs.  We ask all residents to obey the 25 MPH speed limits and be vigilant as you are sharing the roadway with neighbors, children and pets.  The sign issue will be discussed with SPOA committees and taken up at the next Board meeting.

Pelican Management Group has changed their name to Magnolia Management Services and has official meeting minutes and reports submitted  during the meeting.  The 2018 Board thanks the SPOA for a successful year and wishes everyone a Merry Christmas and a Happy New Year!

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SPOA Annual Meeting

The annual meeting is scheduled for 11 December 2018 at 6:30 PM in the Oaks Clubhouse.  Please make plans to attend or provide proxy voting rights to a neighbor or Board member.  The goal is to review the past year’s business, review the budget, elect new board members and discuss issues or concerns.  Pelican will mail out minutes and reports from the previous 12 months.  Please come prepared for the meeting so we can keep it to less than 90 minutes.

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The Halloween hayride will take place on 31 October.

We will meet at the entrance at 6 pm to board Mr. Fisher’s hayride and leave promptly at 6:30.
If you want to meet up with golf carts, bikes, cars, etc to be part of the group, please join us. This works so well for the kids to trick or treat together and get to know your neighbors. Another plus is most of the kids will go to each house at the same time! So those of us without kids don’t have the doorbell ringing all, night as most of them will arrive all at the same time. This has been so nice the past two years. Our neighborhood is spread out and our driveways are LONG for those little legs.

Special thanks to the Fisher Family for graciously hosting this each year!

Thank you to everyone who participates!

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