Stablewood Property Owners Association

The 4th Quarter SPOA meeting was held 12 Oct 21 at 7451 Woodland Dr. The meeting was called to order at 7:01PM and was attended by Mark Jenner, Rod Jenkins, Bobby Lambert, Terry Johnson, Daniel Camp and Justin Gore. Financials were discussed and we reviewed the steps needed to address the large number of annual dues delinquencies.

We will exceed this years budget due to a number of issues. The driving factors are the replacing of the well after a lightening strike and the restoration of the Woodland cul-de-sac after the new well was drilled. The irrigation system needed a rebuild, the cul-de-sac re-landscaped and boulders were installed to reduce vehicle traffic through the greenspace. We also incurred expenses for clean-up after a hurricane and saw increases in gas, electric and insurance. Other discussions included property maintenance, homes being remodeled and repainted.

Magnolia presented a FY/CY 21 budget which is supported by the current $400.00 per lot dues structure. The Board approved motions for the budget and yearly dues assessment. As the year has progressed most of the functions of the standing committees, ARC, Social, Beautification, Curb Appeal have been either combined or moved to the board. This has been done to facilitate timely actions and fill the voids created by resignations and little volunteer support.

The Annual Property Owners meeting will be held at the Oaks Clubhouse at 7PM on 7 Dec 2021. Magnolia Management will also host this meeting virtually, like last year, so we can facilitate maximum participation. You will receive an Annual meeting packet in November that will contain the official notice, last years minutes, financials and a consolidated Board report. Please make plans to attend this meeting virtually or in person to participate in your association. Also, please consider joining the board for next year as the current board has almost 20 years collective service to Stablewood.

The meeting adjourned at 7:57 PM and the next meeting will be the Annual meeting on 7 Dec 2021.

The 3rd Quarter SPOA meeting was held 20 July 2021 at 7451 Woodland Dr. The meeting was called to order at 7:04PM and was attended by Mark Jenner, Rod Jenkins, Tara Lambert, Terry Johnson and Steve Camp. Financials were discussed and we are expecting to exceed this years budget. The driving factors are the replacing of the well after a lightening strike and the restoration of the Woodland cul-de-sac after the new well was drilled. Other discussions included property maintenance with excessive rainfall, tree removal and crime in the neighborhood with the possibility of establishing Neighborhood Watch. There has been a rise in crime in Stablewood, most of the property crime has been against unlock cars. In discussions with Harrison County Sheriffs Office (HCSO) deputy there has also been a number of credit card fraud incidents and an increase of vehicles speeding. The HCSO Deputy stated he’ll be writing tickets and to remind the residents that the speed limit is 25 MPH.

Neighborhood watch has been tried several times with little to no community involvement so that discussion will continue. The meeting adjourned at 8:30 PM and the next quarterly board meeting will be 12 Oct 2021.

During Aprils severe weather events the SPOA irrigation well, located in the Woodland Drive cul-de-sac, received a direct lightning strike. The issue was discovered on 28 April when Bay Power Washing attempted to power-wash the entrance and had no water. The well was inspected by Farve Well service and arrangements were made to have the pump replaced on 29 April. When trying to remove the pump it was discovered the pump was fused to the casing. The wire connections had been melted and the pipe heated and misshapen. The pipe and wire were removed but the pump remained lodged in the casing effectively plugging the well.

The board contracted with Farve Well Service to drill a new well and replace the supporting equipment. That activity will commence ASAP and be completed in the next couple of weeks.

The meeting was held 20 April 2021 at 7451 Woodland Dr at 7PM. The meeting was called to order at 1903 with Mark Jenner, Terry Johnson, Tara Lambert and Magnolia Property Management representatives Daniel and Steve Camp in attendance. Financials were reviewed and minutes approved before moving on to new business. Dues collection for 2021 is going well with a few exceptions. There have been numerous violation and reminder letters sent from Magnolia Management with corrective action being executed within reasonable timelines. Currently there are 5 homes under construction in the neighborhood along with on-going tree removal, roof repairs and fence replacements. The county was contacted about road deterioration at the intersection of Stablewood Dr and Woodland intersection and responded to within 3 days.

The Board contracted with Trinketbox to install 9 large boulders around the perimeter on the Woodland Dr cul-de-sac. This was done in an effort to reduce vehicles driving through and destroying the landscape, the irrigation lines and valves. The Board also approved a landscaping plan for the cul-de-sac to incorporate the rocks into the overall design.

The entrance was power-washed and we are in negotiations to establish a quarterly contract with the vendor.

The next Board meeting is scheduled for July 20, 2021 at 7PM with locations TBD closer to the meeting. The Board assignments are: President – Mark Jenner, Vice President – Rod Jenkins, Treasurer – Terry Johnson and Tara Lambert – Secretary.

The meeting was adjourned at 2005.

The meeting was held 19 Jan 2021 at 7451 Woodland Dr at 7PM. The meeting was called to order at 1903 with Mark Jenner, Terry Johnson and Grant LaGrange in attendance and Rod Jenkin via telecon. Tara Lambert was unable to attend. Financials were reviewed and minutes approved before moving on to new business. Dues collection for 2021 is going very well with few exceptions. There have been numerous violation and reminder letters sent from Magnolia Management with corrective action being executed within reasonable timelines. Currently there are 5 homes under construction in the neighborhood, 2 pools being installed in addition to hurricane clean-up, tree removal, roof repairs and fence replacements.

The Board has decided to combine the Beautification and Curb Appeal committees. These committees have been 1 deep with parallel missions so they were combined to form Beautification/Curb appeal. Members include Rod&Rose Jenkins, Susie Keel and Jack McDermid. The ARC remains Russ Segnious and the Social Committee is Erica Johnson and Beck Jenner.

The Board will be contracting with a vendor to power wash the entrance once a quarter. We are also replacing the “Dog Leash/Poop” signs throughout the neighborhood. Several streetlights were identified as being out, were marked and Coast Electric notified. The Board is also investigating installing a series of boulders and large sitting stones in the Woodland cul-de-sac to prevent vehicle traffic through the grass. Once installed low voltage lighting will be installed to illuminate the rocks at night.

The Board meetings for the year were scheduled and set for April 13, July 13 and Oct 12 with locations TBD closer to the meeting. The Board assignments are: President – Mark Jenner, Vice President/Secretary – Rod Jenkins, Treasurer – Terry Johnson. We expect Tara Lambert will pick-up 1 of these offices.

The meeting was adjourned at 1950.

The SPOA Annual meeting was held virtually on Tuesday, 8 Dec 2020 via Zoom and hosted by Magnolia Property Management.  The scheduled start time of 7pm was delayed.  The first 22 minutes of the meeting were used calling, texting, and emailing members in an attempt to get a quorum through proxies or joining the meeting.  A quorum of 17 members was established at 7:22 and the meeting called to order.

The agenda was accepted with no changes and the meeting followed the proposed agenda that was contained in the information packages provided by Magnolia.  The financials for FY 20 were reviewed and the budget for FY 21 was presented.  The annual dues will remain static at $400.00 per year per lot.

We welcome Tara Lambert to the FY 21 Board joining the veteran members Mark Jenner, Rod Jenkins and Terry Johnson.  Committee appointments and volunteers will be finalized at the first FY 21 Board meeting in Jan 2021.   The meeting was adjourned at 7:49 pm.

All,

The Stablewood Property Owners Association (SPOA) Annual meeting is planned for Tuesday, 8 Dec 2020 at 7PM.

Due to COVID restrictions the Oak’s Clubhouse is not available for rent.  Since these restrictions are imposed throughout the county, we’ve yet to find an appropriate and convenient venue for the meeting.  We are still exploring options but there is a real possibility that the meeting may be held in a virtual format.  This format may include a Video-teleconference (VTC) or a Google/Gmail video meeting between up to 4 neighborhood locations.

In the coming weeks you’ll receive the annual meeting packet with meeting minutes, committee reports, budget expenditures for 2020 and plans for 2021.  We asked that you review these materials and if possible, discuss any issues with neighbors or current board members and if there is consensus, we’d strongly encourage members to submit proxies to Magnolia prior to the annual meeting date.  Regardless of the meeting format, we can reduce the amount of face-to-face contact if we maximize the use of proxies.

As with all annual meetings the SPOA is in desperate need of community participation on the Board and Committees.  We must have 3 members minimum to maintain the Board and the legitimacy of the SPOA.  The current members have served for 3 years or more and new blood is needed.  The four committees are poorly supported and have remained 1 deep by the same people for many years.

More for follow

Mark Jenner, SPOA Board President

The 4th quarter board meeting was held on 20 Oct 2020 at the home of Mark Jenner.  The agenda included approving minutes from the 3rd quarter meeting and reviewing issues from previous meetings.  The budget and financials were reviewed and the meeting was opened to new business.

The Board reviewed the zoning change requested by Ms. Brandi Viator on Oakenshield Ln, current building projects in Stablewood and pending Architectural (ARC) reviews and complaints. We reviewed the addition of an additional security camera suite at the entrance and finalized the install and payment.

The annual budget was reviewed in preparation of next years budget and the determination of a dues adjustment. Based on current projections the Association should end the year just under budget. Even though we increased expenditures in maintenance (fence staining, additional security cameras) we received a refund on our legal expense retainer and again had no social event for the year due to COVID.

We are seeing an increase in utility bills and expecting an increase in Insurance and Management cost. For these reasons the Board voted to keep the dues static at $400 per year and depending on outcomes the next Board may consider a dues holiday in FY 2022

The Annual meeting will be held on Tuesday, 8 Dec 2020 at 7PM. Currently The Oak’s is not allowing use of the Club House due to COVID restrictions. We are asking all members to maximize the use of proxies prior to the annual meeting. If we can reduce the physical footprint to 10-12 people, each having a proxy from a friend/neighbor we can execute the Annual Meeting with minimal physical interaction. We may do the meeting virtually from 4 or 5 locations.

Please consider participating as a Board member or a committee member next year.

The 3rd quarter board meeting was held on 21 July 2020 at the home of Mark Jenner.  The agenda included approving minutes from the 1st quarter meeting and reviewing issues from the 2nd quarter virtual meeting.  The budget and financials were reviewed and the meeting was opened to new business.

We reviewed the two security incidents, paintball and stolen ladder, and discussed the security camera shortfalls.  After working with Security Solutions and the camera manufacturer we were able to adjust settings on the tag reader cameras to capture clear images at night.  Video images were reviewed by all members and all agreed the issue was resolved.

The stolen ladder incident showed a vulnerability in the camera placement.  The driver was aware of the cameras and was able to avoid exposing the license plate to the view of the camera.  The physical location of the camera makes it impossible to cover this vulnerability.  The board unanimously agreed to request Security Solutions to place cameras on the South-side of the entrance to cover this shortfall.  Security Solutions offered an acceptable proposal consistent with the previous camera agreement and it was executed in August.

The common area fencing was cleaned and stained at the main entrance and the Stablewood Circle entrance.

The meeting was adjourned and the 4th quarter meeting scheduled for 20 Oct 2020

The security company synchronized the time stamp on the camera system toady.  They are going to check with the manufacturer of the License Plate Reader (LPR) cameras to determine the best setting.  The auto setting is generally the recommended setting and that is how the cameras are configured.  Last week was the first time, since camera install, that we needed the LPR function at night and we were not aware of the washout problem.

The plan is to attempt manual settings, based on manufacturer feedback and accomplish nighttime test next week.