Stablewood Property Owners Association

The Annual Meeting for the Stablewood Property Owners Association was held 10 Dec 2025 at 6:30 PM at the Oaks Clubhouse and virtually via Zoom.  The meeting was called to order at 6:33PM with representation from Magnolia Property Management and 21 property owners.  The proxies were certified, a quorum was established, proof of meeting notice was satisfied, and the agenda was accepted without change.  A motion to waive reading and approve last year’s minutes was made and approved.

The SPOA Financials were reviewed.  The 2026 budget, approved at the 4^th Quarter Board Meeting held on 28 October 2025, was presented.  The annual dues required to execute the budget will remain at $440 per year.  A list of unbudgeted expenses that exceeded $3000.00, which represents 10% of our annual budget, was discussed.

The number of delinquent dues accounts and the reluctance of some residents to follow the rules continue to cause concern.  The SPOA currently has a lien against 1 property and will consider actions on the 2 other properties after the 2026 collection notices are processed.

The floor was opened for comments and concerns.  The only issue discussed was the condition of Oakenshield Lane and vehicles driving through backyards and damaging new utility infrastructure and private property.  This is technically not a SPOA issue, the Board will attempt to gather information from all parties and seek a solution.

The last item was board elections.  The slate included the 4 current board members and Earline Sawyer who volunteered to serve.  A motion was made, seconded and passed to bypass written ballots and move to a voice vote.  The 5 members were all voted for unanimously and will serve for 2026. 

The Board will be:  President Mark Jenner, Vice President Terry Johnson, Davin Rieke, Bobby Lambert and Earline Sawyer.

The first board meeting for 2026 was scheduled for 20 January at 5:30 PM and hosted by Terry Johnson.

The meeting adjourned at 7:05PM

Read Full Post »

The 4th Quarter Board Meeting took place on October 28, 2025, at 5:30 PM at 23540 Stablewood Circle. The meeting officially began at 5:40 PM with Mark Jenner, Davin Rieke, Terry Johnson, Bobby Lambert, and Marcelle Clement present from Magnolia Management.

After approving the agenda, the minutes from the 3rd Quarter meeting were reviewed and approved. The SPOA financials and collection status were discussed, noting that increased expenses in landscaping, maintenance, and utilities are surpassing the current budget. Despite this, reserves will not be significantly affected, and there is no need to adjust dues at this time. The Board approved an operating budget of $30,360 for calendar/fiscal year 2026, and annual dues will remain $440 per year starting January 2026.

Currently, collections are focused on 20 delinquent accounts, with liens likely for two more properties, which places a strain on SPOA resources.

There was discussion about investing some reserves in a short-term CD, although rates are below 4% and additional administrative work would be required. Since no one volunteered to manage this, and to avoid passing the responsibility to the next board, the idea was dropped.

Ongoing concerns include yard signs, pet waste not being picked up, and neighbors exceeding the 25 mph speed limit. The Harrison County Sheriff’s Department briefly placed a RADAR speed warning sign to remind residents to monitor their speed.

The Annual SPOA meeting is scheduled for December 10 at 6:00 PM at the Oaks Clubhouse, with a virtual option offered via Magnolia Management. In mid-November, you will receive a notice containing last year’s minutes, the annual Board Report, Association budget, and proxy forms. Please review these materials before the meeting or ensure your proxy is informed.

Current board members have served terms ranging from six to over ten years. New members are encouraged to join, as regular turnover brings new perspectives. Consider volunteering for a term to help revitalize the board.

The meeting adjourned at 6:40 PM.

Read Full Post »

The 3rd Quarter Board Meeting was held 22 July 2025, at 23540 Stablewood Circle. 

The meeting was called to order at 5:30PM, with Mark Jenner, Terry Johnson, Bobby Lambert, and Marcelle Clement representing Magnolia Management.

After the agenda was approved the 2nd Quarter 2025 meeting minutes were reviewed and approved.  The SPOA financials were reviewed along with the 2025 dues collection status.  A discussion followed about dues collection and the notification requirements and process.  Spending rates were reviewed with the new budget and increases in irrigation maintenance being notable.  Many homeowners have not updated payments to include this year’s dues increase.  Magnolia Management is in the process of updating “preferred contact information”  for SPOA members to insure accurate communication.

The board discussed current building projects, drive-thru reports and violations in the neighborhood.  We still have concerns with yard signs, people not cleaning up after pets, excessive speeds and 4-wheeler use in the neighborhood.

The Board will research the advantages of placing part of our reserves into a CD or Money Market account.  The follow-on Board meetings is scheduled for 5:30 PM on 28 Oct and will be held at 23540 Stablewood Circle.

The meeting adjourned at 6:20PM

Read Full Post »

The 2nd Quarter Board Meeting was held 15 April 2025, at 5:30PM at 23540 Stablewood Circle. 

The meeting was called to order at 5:50PM, with Mark Jenner, Terry Johnson, Bobby Lambert, Davin Rieke and Marcelle Clement representing Magnolia Management.

After the agenda was approved the 1st Quarter 2025 meeting minutes were reviewed and approved.  The SPOA financials were reviewed along with the 2025 dues collection status.  A discussion followed about dues collection and the lien status on 1 delinquent account.  We also discussed a settlement amount, that if paid by the end of May, will terminate the lien against the delinquent property.  Spending rates were reviewed with the new budget and some increases in irrigation maintenance and fencing costs.  Many homeowners have not updated payments to include this year’s dues increase.

The board discussed current building projects, drive-thru reports and violations in the neighborhood.  We still have concerns with yard signs, people not cleaning up after pets, excessive speeds and our recent crime wave targeting unlocked vehicles.  An updated dataset was requested from Harrison County Sherrif’s Office, the preliminary review of the data does not reflect an increase in crime when comparing it to the 2021 dataset.  The data does reflect that the Oaks, including Northern and Southern, with their live security and camera monitoring has an 8 times higher crime rate than Stablewood.

Currently the irrigation system is down with another leak and should be repaired by the end of the month.

The follow-on Board meetings were scheduled for 5:30 PM on 22 July and 28 Oct all held at 23540 Stablewood Circle.

The meeting adjourned at 6:30PM 

Read Full Post »

The 1st Quarter Board Meeting was held 14 January 2025, at 5:30PM at 23540 Stablewood Circle.

The meeting was called to order at 5:40PM, with Mark Jenner, Terry Johnson, Bobby Lambert and via ZOOM Davin Rieke and Marcelle Clement representing Magnolia Management.
After the agenda was approved the 4th Quarter 2024 meeting minutes were reviewed and approved. The SPOA financials were reviewed along with the 2025 dues collection status. A discussion followed about dues collection, the incorrect billing statements and the follow-up letter discussing the dues increase. We are not expecting any imposed late fees for the first half of 2025 due to this error. We discussed the lien status on 1 delinquent account and the potential of a second lien for a habitual non-compliant property who has taken no corrective action since April of 2023. Spending rates were reviewed with the new budget and some increases in irrigation maintenance and fencing costs.
The board discussed current building projects, drive-thru reports and violations in the neighborhood. Currently there are 2 homes under construction and plans that have obtained final approval with construction planned this year. We still have concerns with yard signs, people not cleaning up after pets and excessive speeds.

Access to the SPOA camera system was given to Investigators of the Harrison County Sheriff’s Office (HCSO) to aid them in the investigation of the armed robbery at the Menge Mart on Christmas Eve. At that time, we also discussed the HCSO planned implementation of and Intelligence Fusion Cell which would link and monitor some public and private camera systems. HCSO expressed interest in our cameras as they are of good quality and provide an excellent view of Menge Ave. It would provide the SPOA free monitoring of our cameras by HCSO with no additional cost to our setup or system.

Currently the irrigation system is down and we are having great difficulty finding anyone willing to work on the system. We plan some maintenance of the electrical boxes supporting the entrance and 2 other locations within the neighborhood. Also, we are soliciting a bid to trim/shape the Crepe Myrtles at the entrance. This will not be crepe murder just trimming the canopy back 2-3 feet. You’ll also see the vegetation trimmed near the railed fences at the entrance and the head of the circle in preparation of painting in Feb/Mar.

The follow-on Board meetings were scheduled for 5:30 PM on 15 April, 22 July and 28 Oct all held at 23540 Stablewood Circle.
The Board assignments remained unchanged.
The meeting adjourned at 6:10PM

Read Full Post »

The Annual Meeting for the Stablewood Property Owners Association was held 5 Dec 2024 at 6:30 PM at the Oaks Clubhouse and virtually via Zoom.  The Zoom portion was hampered by technical difficulties making it largely unusable for 1 of our property owners.  The meeting proceeded with representation from Magnolia Property Management and 24 property owners.  The meeting was called to order at 6:34PM, proxies were certified, a quorum was established, proof of meeting notice was satisfied, and the agenda was accepted without change.  A motion to waive reading and approve last year’s minutes was made by Guy Catalano, seconded by Mary-Edith Dressel and approved.

The SPOA Financials were reviewed.  The 2025 budget, approved at the 4^th Quarter Board Meeting held on 16 October 2024, was presented.  The annual dues required to execute the budget will increase to $440 per year.  All of us have been subject to inflation and rising costs over the past couple of years and the SPOA is no exception.  We’ve experienced cost increases in electricity, natural gas, internet and insurance.  Other significant increases were experienced in legal fees and postage in attempts to recover delinquent SPOA dues.  These were unbudgeted expenses in excess of $3000.00 which represents 10% of our annual budget.

The number of delinquent dues accounts and the reluctance of some residents to follow the rules continues to cause concern  We currently have a lien against 1 property and will consider actions on the other properties after the 2025 collection notices are processed.

The floor was opened for comments and concerns.  The only issue discussed was vehicles traveling in excess of the posted 25 MPH speed limit.  David D’Aquilla expressed concerns over traffic speeding to and from the Fisher compound before and after riding camps/lessons.  Cornelius Anderson pointed out the use of golf-carts and 4-wheelers being operated by unsupervised minors, speeding and ignoring STOP signs.  The Board will look at possible solutions at the January meeting and may ask Harrison County Sheriff’s Office to increase patrols and ticket these infractions.

The last item was board elections.  The slate included the 4 current board members.  After we opened the floor for additional nominations, a motion by Guy Catalano was entered and seconded by Mary-Edith Dressel for the current Board to continue in 2025.  A discussion followed on the need for new members to be involved and the need for some continuity.  The motion was then passed.

The officer positions will be:  President Mark Jenner, Vice President Terry Johnson, Treasurer Davin Rieke and Secretary Bobby Lambert.

The first board meeting for 2025 was scheduled for 14 January at 5:30 PM and hosted by Terry Johnson.

The meeting adjourned at 7:03PM

Read Full Post »

The 4th Quarter Board Meeting was held 16 October 2024, at 6:30PM at 23540 Stablewood Circle. 

The meeting was called to order at 6:36PM, with Mark Jenner, Davin Rieke, Terry Johnson, Bobby Lambert and Marcelle Clement representing Magnolia Management. 

After the agenda was approved the 3rd Quarter meeting minutes were reviewed and approved.  The SPOA financials were reviewed along with the 2024 dues collection status.  A discussion followed about dues collection and the lien status on 1 delinquent account.  We also discussed the current spending rate with unbudgeted legal costs in addition to increased landscaping, maintenance and utility costs that are exceeding our current budget.  We have mitigated the majority of legal fees by recovering those in the lien process but both labor and material costs have increased.  The Board approved a $29,000 operating budget for CY/FY 2025.  The Board also approved a 10% dues increase to keep pace with inflation.  The annual dues starting January 2025 will be $440.00.  This is the first dues increase in 11 years.  The dues in 2013 were $650.00 a year and since time we have lowered dues twice and even had a dues holiday but current fiscal requirements are dictating a change.

The board discussed current building projects, drive-thru reports and violations in the neighborhood.  Currently there are 3 homes under construction and plans that have obtained final approval with construction planned this year.  We still have concerns with yard signs, people not cleaning up after pets and speed limits.

The SPOA Annual Meeting is scheduled for 5 December 2024 at 6:30 PM in the Oaks Club House.  As before the meeting will be accessible virtually.  Information packages will be mailed out in November, please take the time to read these before the meeting, establish proxies if unable to attend and consider serving a term on the board.

The meeting adjourned at 7:40PM 

Read Full Post »

The 3rd Quarter Board Meeting was held 16 July 2024, at 6:30PM at 23540 Stablewood Circle. 

The meeting was called to order at 6:36PM, with Mark Jenner, Davin Rieke, Terry Johnson, Bobby Lambert and Marcelle Clement representing Magnolia Management. 

After the agenda was approved the 2nd Quarter meeting minutes were reviewed and approved.  The SPOA financials were reviewed along with the 2024 dues collection status.  A discussion followed about dues collection and the lien status on 2 delinquent accounts.  We also discussed the current spending rate with increase legal costs and landscaping maintenance cost that are exceeding our budget projections.  We are attempting to mitigate legal fees by recovering those in the lien process but the landscaping costs are results of irrigation failures and increase material costs.

The board discussed current building projects, drive-thru reports and violations in the neighborhood.  Currently there are 3 homes under construction and plans that have obtained final approval with construction planned this year.

Marcelle Clement is our new property manager with Magnolia Management.  She is very professional and wants to be engaged in the neighborhood.  Please do not hesitate to reach out to Marcelle with any issues needing attention.

The 4th Quarter board meeting is scheduled for 15 Oct 2024.  This meeting is our preparation for the annual association meeting.  Issues to be resolved will be the annual meeting date, time and location.  The SPOA budget for 2025, the dues required to fund that budget, the Annual Board report, and new board member elections for 2025.

The meeting adjourned at 7:20PM 

Read Full Post »

The 2nd Quarter Board Meeting was held 9 April 2024, at 6:30PM at 23540 Stablewood Circle. 

The meeting was called to order at 6:32PM, with Mark Jenner, Davin Rieke, Terry Johnson, Bobby Lambert and Sarah Diodene representing Magnolia Management. 

After the agenda was approved the 1^st Quarter meeting minutes were reviewed and approved.  The SPOA financials were reviewed along with the 2024 dues collection status.  A discussion followed because of the disappointing response with 12 property owner’s delinquent (18%) into 2024.  The 4 delinquent accounts from last year were reviewed with 2 making no attempt to satisfy the requirements.  We are awaiting an update from the association attorneys (Balch & Bingham) as to the timing of the next step.  The SPOA is now spending an inordinate amount of time and money trying to collect dues as our maintenance and landscaping costs continue to rise.  The legal fees to recover one property owner’s dues exceeds the amount recovered.  That is a formula for disaster.

The board discussed current building projects, drive-thru reports and violations in the neighborhood.  Currently there are 2 homes under construction and two additional sets of plans in the final approval process with construction planned this year.

The 3^rd  Quarter board meeting is for 16 July.

The meeting adjourned at 7:10PM 

Read Full Post »

The 1st Quarter Board Meeting was held 9 Jan 2024, at 6:30PM at 23540 Stablewood Circle. 

The meeting was called to order at 6:43PM, with Mark Jenner, Davin Rieke, Terry Johnson, Bobby Lambert and Sarah Diodene representing Magnolia Mgt. 

The SPOA Financials and the 2023 Annual meeting minutes were reviewed.  The 2024 dues collection has begun and the response is solid.  The 4 delinquent accounts were discussed and we are awaiting an update from the association attorneys (Balch & Bingham) who sent registered demand letters last quarter.

The board discussed current building projects, drive-thru reports and violations in the neighborhood. In addition, the SPOA maintenance agreements were reviewed with the expectations they’ll continue in the future.  Those agreements include: 

1. Ashton Bond – landscaping and grass cutting
2. Security Solutions – Entrance camera and network maintenance
3. Bill Matkin – Irrigation and Sprinkler System
4. Picture Perfect Pro Wash – Power washing of entrance

The 2024 board meetings were scheduled for 9 April, 16 July and 15 Oct.  All meetings are planned to be hosted by Terry Johnson and schedule to begin at 6:30PM

The Board assignments are:

• Mark Jenner – President
• Terry Johnson – Vice President
• Davin Rieke – Secretary
• Bobby Lambert – Treasurer

The meeting adjourned at 7:18PM 

Read Full Post »